Poly Terminais Portuários S/A (POLY), a private legal entity, registered with CNPJ under No. 10.341.742/0001-34, headquartered at Rua José Luiz Marcelino, nº 1400, Bairro Cordeiros, Itajaí/SC, CEP 88.311-300, presents this Privacy and Personal Data Processing Policy to demonstrate its commitment to the privacy and processing of personal and/or sensitive data of its users.
In compliance with the provisions of the General Data Protection Law (LGPD) - Federal Law No. 13.709/2018, we prioritize the privacy of users' information collected and stored through interactive services on our digital media or contact requests made through this platform. Therefore, POLY is committed to ensuring and preserving your privacy and the confidentiality of your information, as we seek to establish a long-lasting and trustworthy relationship.
By accepting our Privacy and Personal Data Processing Policy, you expressly give your free, unequivocal, and informed consent to the terms set forth here, authorizing the collection of personal data and information mentioned, as well as its use for the purposes outlined below. If you do not agree with these terms, you must cease your access.
The data and the manner of collection may vary depending on the product/service used, as well as the manner in which the user interacts with POLY, whether a customer or not. This information may also be obtained through third parties or business partners who are authorized to share it with us.
1. COOKIE POLICY
We use cookies to enhance performance and your user experience on our website. Below, we provide clear and accessible information about the types, reasons, and methods by which we use cookies.
1.1. WHAT ARE COOKIES?
Cookies are small text files that websites, applications, digital media, and advertisements store in your browser or device to recognize you during future visits, helping to personalize your access and provide a better experience.
Você pode, a qualquer tempo e sem nenhum custo, alterar as permissões, bloquear ou recusar os Cookies. Você também pode configurá-los caso a caso. Todavia, a revogação do consentimento de determinados Cookies pode inviabilizar o funcionamento correto de alguns recursos de nosso site.
To manage cookies in your browser, you can do so directly through your browser settings in the Cookie Management area.
1.2. PARA QUE SERVEM OS COOKIES?
Cookies help determine the usefulness, interest, and frequency of use of websites, allowing faster and more efficient browsing and eliminating the need to repeatedly enter the same information.
1.3. WHAT TYPES OF COOKIES DO WE USE?
Our cookies have different functions:
Essential or Necessary Cookies These cookies are essential for navigating our website and accessing all features. This category cannot be disabled, as without them, we cannot provide services, resulting in the deactivation of certain website features.
Analytical Cookies These cookies allow analysis of how our website is accessed and used, as well as whether it is functioning correctly based on your device information and browsing habits. With this information, we can maintain, operate, and continuously improve our resources. These cookies are used solely for statistical purposes and never collect personal information.
Regarding the duration, the cookies we use are:
Session or Temporary Cookies These are temporary and remain in your browser until you leave the website. The information obtained helps identify issues and provide a better browsing experience.
All browsers allow users to accept, refuse, or delete cookies, specifically through the appropriate settings in their respective browsers. Please note that disabling cookies may prevent some web services from working correctly, partially or fully affecting navigation on the website.
We remind you that disabling cookies may cause parts of our website to not function properly.
For POLY, privacy and trust are essential to our relationship with you. Therefore, we are always updating our practices to maintain the highest security standards.
Thus, we reserve the right to change this Cookie Policy at any time.
2. INFORMATION AND PERSONAL DATA THAT MAY BE COLLECTED:
The information that may be collected for the exercise of our activities, as needed, includes:
a) Registration or contact data: information related to name, civil identification documents, address, phone, email, registration with professional bodies, vehicle data, among others;
b) Occupational or professional data: information related to the company you are affiliated with, position or function held, professional history, among others;
c) Transaction data: information related to transactions you have made with POLY, services you have contracted or provided, among others;
d) Financial data: information related to bank details, remuneration history, among others;
e) Access data: connection cookies necessary to enable basic website functions, such as navigation and access to the page;
f) Images: photos or videos taken by security cameras to ensure access control and security within the port terminal facilities;
g) Sensitive personal data: for legal or regulatory reasons or for security purposes, POLY may collect and process certain sensitive personal data, such as biometric data for access to the port terminal and health data that confirms the suitability of service providers for performing contracted functions.
3. PURPOSES FOR PROCESSING PERSONAL DATA:
The use of personal data may occur for the following purposes:
a) Registration of individuals such as: Candidate (Job Vacancies), Visitor, Employee, Service Provider, Customer, and Supplier;
b) Granting access to POLY’s facilities and port terminal, as well as controlling physical access in restricted areas of the terminal;
c) Access control to systems;
d) Managing and performing operations of POLY's port terminal;
e) Creating and executing proposals and contracts for POLY's port services;
f) Creating and executing proposals and contracts for the supply of goods and services to POLY;
g) Performing profile and/or credit evaluations, fraud prevention, such as identity validation for service provision;
h) Organizing social events and professional training;
i) Compliance with legal and regulatory obligations, as well as reporting to the National Data Protection Authority;
j) Newsletter subscriptions and commercial information;
Additionally, for other purposes not listed above, we may process personal data with your consent. In such cases, this Privacy and Data Processing Policy may be supplemented by specific terms and conditions, presented to you before obtaining your consent.
For sensitive personal data, its processing will be strictly for compliance with POLY's legal and regulatory obligations or to ensure your security in electronic identification and authentication processes. Any processing of sensitive personal data beyond these cases will only occur with your explicit consent (or as authorized by LGPD).
In general, POLY maintains relationships with the adult public. However, we have a social project called “Instituto Sorrir” aimed at children and adolescents. In specific cases where we use personal data of children (up to 12 years old), their collection and processing will only occur with the specific and
highlighted consent of one of the parents or legal guardians.
WITH WHOM PERSONAL DATA MAY BE SHARED:
POLY may, when necessary, share your personal data with:
a) POLY Group companies;
b) Service providers: as part of POLY's operations, we use services from third-party providers (e.g., cloud service providers, accounting and law offices, etc.). We will share your data with these third parties only as necessary to fulfill the purposes outlined in this Privacy and Data Processing Policy;
c) Empresas de avaliação de crédito, para efeito de autenticação, prevenção a fraudes e proteção ao crédito;
d) Autoridades policiais, órgãos governamentais, autoridades reguladoras, tribunais ou outras autoridades públicas, para o estrito cumprimento de dever legal ou regulatório;
In these cases, POLY is not obligated to obtain your consent before sharing.
prévio ao compartilhamento.
If POLY needs to send your information abroad, we will adopt all
necessary security measures and ensure that these transfers occur under agreements with specific contractual clauses for this purpose or other guarantees provided by applicable law.
5. RIGHTS OF PERSONAL DATA SUBJECTS
The General Data Protection Law guarantees data subjects certain rights concerning their personal data held by POLY, in relation to the collections and processing carried out, such as:
a) Confirmation of the existence of processing and access to the personal data processed by POLY;
b) Requesting the correction of incomplete, inaccurate, or outdated data;
c) Requesting anonymization, blocking, or deletion of unnecessary, excessive, or unlawfully processed data;
d) Saber com quem compartilhamos os seus dados;
e) Revoking your consent when your personal data is processed under such consent and requesting the deletion of data processed with consent, except for legal retention requirements.
You may also exercise any other right granted by law. All requests will be handled free of charge, but POLY may request data to verify the identity of the data subject, such as confirming personal data, email confirmation, or in-person validation (to ensure that requests are directed exclusively to the data subject).
To exercise your rights as a personal data subject, simply send an email to dpo@poly.log.br.
6. INFORMATION SECURITY
POLY is committed to taking all types of administrative, technical, and physical preventive measures regarding security and privacy during the execution of its activities involving personal data, from employee training and awareness to the use of advanced encryption technologies and firewalls.
All information provided by Users will be stored securely and intact, in a controlled, monitored, and secure environment. The obtained information will be treated as confidential and will only be accessed by individuals authorized by POLY and trained to provide the most appropriate handling.
However, you must also adopt appropriate security measures, including the use of software or applications capable of neutralizing any security incidents, viruses, or other threats.
While navigating, you should not engage in any illegal activity against our Website or servers that would affect their integrity or cause any harm to other users browsing our Website. Any attempt or actual security breach of our Website will be reported to the competent authorities, so that our cooperation can assist them in revealing the individual's identity, allowing the authorities to impose the appropriate sanctions for their illegal actions.
If our website contains links to third-party websites, it is possible that during your browsing, you may be directed to these sites. In such cases, the responsibility for the security and protection of your data lies with these third parties, so we recommend reading the terms of use, privacy policies, and cookie policies of the respective websites.
7. STORAGE PERIOD OF PERSONAL DATA
Personal data will be processed by POLY in accordance with applicable law, retained only in legally required circumstances and only for the period necessary to achieve specific and disclosed purposes, such as complying with legal or regulatory obligations, as applicable.
Data retention may also occur based on your consent, for the duration of the contractual relationship, and stored for the legal period required by the current legislation.
We will only store and process your personal data as long as we have at least one purpose and legal basis for doing so. Once the processing of your personal data is completed and there is no reason to retain it, we will securely and permanently delete your personal data.
8. ANTI-SPAM COMMITMENT
We operate in accordance with best practices in the digital market. Marketing communication or customer service is only conducted with individuals who request to receive messages or have previously interacted with us.
9. CONTACTS AND QUESTIONS
The Data Protection Officer (DPO) at POLY is responsible for addressing the needs of data subjects and interacting with the National Data Protection Authority. If you have any questions, even after reading this document, or if you need to interact with us about matters related to your personal data, please email us at dpo@poly.log.br, and we will discuss your needs.
10. APPLICABLE LEGISLATION
This Privacy Policy was created based on Law No. 13,709/2018 (General Data Protection Law – “LGPD”) and should be governed and interpreted according to Brazilian law, in the Portuguese language. The forum of the District of Itajaí/SC, where POLY's headquarters are located, is elected to resolve any disputes or controversies related to this document, except in cases of specific personal, territorial, or functional jurisdiction established by applicable law.
POLY reserves the right to modify, add, or remove content and sections of this
policy at any time and at its sole discretion. Therefore, we recommend that
users/customers periodically review this policy, including whenever browsing the website.
Última atualização desta Política: 30 de Dezembro de 2024.
